NO HARDWARE TO RENT
No booths, no receivers to distribute and collect, and no technician to staff them, which removes the fixed costs that make small congresses unaffordable.
Associations & congresses
ASSOCIATION CONGRESS
TRANSLATION
Annual congresses, general assemblies and member sessions, made multilingual on a budget an association can actually justify.
Book a demoAN INTERNATIONAL MEMBERSHIP ON A NATIONAL BUDGET
Associations, federations and learned societies tend to be international in membership and modest in budget. The annual congress is where that tension shows: members join from a dozen countries, and interpreting costs are quoted per language pair against a budget funded by membership fees.
The usual compromise is to run the congress in one or two languages and accept that part of the membership will follow at a distance. Over time that shapes who bothers to attend and who stands for election, which is a slow erosion of the association's own international character.
Glot changes the arithmetic. There are no booths, no receivers and no per-pair interpreter teams, so a congress can serve the languages its members actually speak rather than the two the budget covered.
PROPORTIONATE TO AN ASSOCIATION
RUN BY VOLUNTEERS
Setup is a microphone feed and a QR code, so an organising committee can run it without a dedicated AV team.
MEMBERS JOIN FROM ANYWHERE
The same session serves the hall and members attending remotely, which matters for a general assembly where attendance affects quorum.
HOW CONGRESS TRANSLATION WORKS
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Choose your members' languages
Set the languages that match your membership. Coverage is not billed per pair, so smaller national chapters are not the first thing cut.
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Share a QR code
On the programme, the badge or the opening slide. Members join on their own phone with nothing to install.
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Hold the session as planned
Speakers, debates and votes proceed as usual, with members following in any of 60+ languages, in the hall or remotely.
WHAT THE BUDGET USUALLY DECIDES
For an association, the language question is settled by the budget line rather than by the statutes. Comparing the options shows where the money actually goes.
| Approach | Strength | Limitation |
|---|---|---|
| Congress in one language | Affordable | Members from other countries attend less, then stand for election less |
| Interpreting for the plenary only | Covers the formal session | Working groups and debates, where members actually contribute, stay monolingual |
| Volunteer member interpreters | Free, well intentioned | Unreliable, exhausting for the volunteer, and it removes them from the debate |
| Written translation after the event | Good for archives | Members could not take part in the discussion that mattered |
| Glot | Every session, every member language | Needs a microphone feed and someone to open the session |
A GENERAL ASSEMBLY WITH A QUORUM PROBLEM
A European professional federation has member chapters in eleven countries. Its annual general assembly is held in English and French, and attendance from the eastern and southern chapters has fallen for years, which now threatens the quorum for statutory votes.
The board reads it as disengagement. The chapters describe something simpler: travelling to sit through a day of debate they follow at half speed, then voting on motions they were never able to argue.
Running the assembly on Glot changes the arithmetic before it changes the attendance. There are no booths or receivers to rent, so the languages of all eleven chapters can be enabled for the same cost as two. Members joining remotely follow the same session, which is often what restores the quorum.
RUNNING CONGRESS TRANSLATION WITH A VOLUNTEER COMMITTEE
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Keep one microphone for the floor
A single roving microphone for member interventions is far better than hoping the room microphone catches them. It also enforces speaking turns during debates.
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Print the QR code on the badge
Volunteer committees cannot staff a help desk all day. A code on the badge and on the programme removes most of the questions.
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Prepare motion and statute wording
Motions, statutory articles and role titles should be supplied in advance, since these are the passages where precision matters for a vote.
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Test the venue connection
Association congresses often use municipal or university venues where the Wi-Fi is modest. A quick test the day before avoids a bad morning.
COMMON QUESTIONS
It is priced per event day, or from a credit of hours spread across several events, rather than per language pair, and every language is included with no surcharge. That is what usually makes the difference for associations. Speak to us about your congress format and we will be specific.
Yes. The same session covers members in the hall and members joining remotely, using one link rather than a separate broadcast.
No. It needs a clean microphone feed and someone to open the session. Volunteer committees run it without specialist support.
Yes. Anything captured by a microphone is translated, including floor interventions during a debate or an assembly.
A written recap can be downloaded at the end of each session, which gives the secretariat a practical basis for a report to members. It must be downloaded before the session closes.
Glot handles the language layer; voting runs through whatever system your statutes require. The two are used side by side, with the session ensuring remote members follow the debate before voting.
Pricing is per session rather than per language pair, which is usually the decisive factor for associations. Tell us your congress format and we will be specific about the cost.
The written recap downloaded at the end of each session gives the secretariat a starting point for its report to members, instead of commissioning a translation contract.
Ready to go live?
EVERY MEMBER.
EVERY LANGUAGE.
Book a 20-minute demo and we'll size it for your next congress.